Sending the Notetaker

Introduction

If a meeting is already in progress, or you want the notetaker in the room before its scheduled start time, you have two options depending on which app you're using.

Join a Live Call from the Web App

Use this when a meeting has already started and the notetaker isn't in it yet.

1. Open the AskElephant web app.

2. Click Send Notetaker in the top right navigation bar.

3. Paste the meeting URL into the popup.

4. Click Send — the notetaker joins that call directly.

Send Early from the Desktop App

Use this when you want the notetaker in the meeting room before the calendar-scheduled join time.

1. Open the AskElephant Desktop App.

2. Find your next upcoming meeting.

3. Click Send Early — the notetaker joins immediately.

What to Know

• The Send Early feature is only in the Desktop App. The Send Notetaker (live-join) feature is only in the Web App.

• Someone in the meeting needs to admit the notetaker from the waiting room unless the waiting room is disabled.

• Look for the Recording banner to confirm the notetaker is actively capturing.

• The notetaker can be in several meetings at once, as long as each has a unique URL and you're listed as an attendee.

• If a meeting gets rescheduled, update the calendar event — the notetaker joins at the time on the calendar, not the time attendees actually show up.

Related

• Notetaker 101 — full guide to notetaker settings and troubleshooting.

• Meetings — how meetings work, calendar setup, and recording controls.

Need More Help?

Reach the AskElephant support team by clicking the chat button in the bottom right corner of your screen, emailing [email protected], or using @askelephant support in your dedicated Slack channel.