Overview
The Search Calendar Events node is a workflow tool that helps you find and analyze upcoming calendar events across your team. Whether you use Google Calendar or Microsoft Outlook, this node searches for meetings based on specific attendees and timeframes—helping you coordinate schedules, prepare for meetings, and optimize team availability.
Think of it as your scheduling assistant: it pulls real-time calendar data so you can make informed decisions about when and how to move forward.
What It Does
The Search Calendar Events node performs three core functions:
- Searches Calendar Events: Finds upcoming meetings and events
- Filters by Attendees & Timeframe: Focuses on specific people and periods
- Returns Actionable Data: Provides a list of events you can use within your workflow
This makes it easy to automate scheduling, find the best meeting times, and keep everyone in sync.
Key Features
Universal Compatibility
The node works with both Google Calendar and Microsoft Outlook. Two versions (Google and Microsoft) exist in the workflow interface, but you can use either version independently of your calendar provider—their core functionality is the same.
Flexible Timeframe Options
You can search by:
- Today
- Tomorrow
- Next Weekday
- This Week
- Next Week
Attendee Selection
Select whose calendars are being searched, either by picking attendees directly or pulling them from previous workflow steps.
Configuring the Search Calendar Events Node
Configuring the node is straightforward. Use the following table to understand the available options and how each affects your workflow:
Configuration Option | Description | Choices/Examples |
Calendar Platform | Choose the calendar system to search. | Google Calendar, Microsoft Outlook |
Attendees | Specify whose calendars to search. Select manually or pull from previous steps. | Contacts, last meeting’s participants, etc. |
Timeframe | Define the period to search for events. | Today, Tomorrow, Next Weekday, This Week, Next Week |
Node Name | Name the node for clarity in complex workflows. | Any label: “Client Follow-Up Search,” etc. |
Delete Node | Remove the node if it’s no longer needed. | Click “...” and select “Delete” |
Example Setup Steps
- Select Calendar Platform (Google or Microsoft)
- Choose Attendees (from contacts or previous meetings)
- Set the Timeframe (choose the relevant period)
- Name your node for clarity (click the pencil icon)
- Use the returned events in subsequent workflow steps
Tip: Clear node names help organize your workflow, especially when working with multiple nodes.
Common Use Cases
Find the Best Meeting Time
After a meeting, use the node to check all attendees’ calendars and suggest the best time for your next gathering.
Ensure Meeting Readiness
Quickly pull upcoming events to confirm meetings are scheduled and allow your team to prepare.
Analyze Time Allocation
See how team members plan their time over a specific period to assist with workload balance and resource planning.
Managing Your Node
- Rename a Node: Click the pencil icon next to the node’s name in the sidebar.
- Delete a Node: Click the three dots (...) on the node and select “Delete.”
Tips for Success
- Combine the node with other workflow steps for automated scheduling or conflict detection.
- Set up recurring searches for continuous scheduling insight.
- Use attendee auto-selection to simplify your setup process.
Next Steps
Start simplifying your scheduling by adding a Search Calendar Events node to your workflow. Experiment with various configurations to best match your needs. For questions or ideas, connect with the Herd in our community forum—collaboration leads to creative solutions.