On Calendar Event Started

Start a workflow when a calendar event begins, or a set number of minutes beforehand. This node is available for both Google Calendar and Microsoft Outlook Calendar connections and is configured the same way in either case.

What It Does

Fires at the calendar event's start time, or earlier if you set an offset, and loads the event's details, attendees, and associated company into the workflow.

When It Fires

Use it for moment-of-meeting or pre-call automations, such as pulling talking points before a call starts. Scope it with groups, people, and exclude people so it only runs for the attendees you care about. Exclusions always take precedence over the groups and people you include.

Configuration

Configure the node with these settings:

Field	What it controls
Offset	Minutes before the event start time to trigger. Defaults to `0` (at start time). Maximum is 180 minutes.
Groups	Runs for every member of the selected groups when they are an attendee on the event.
People	Runs for every selected person when they are an attendee on the event.
Exclude people	Skips the run for these people even if the selections above would include them.

Outputs

The node passes these values downstream. Check the Outputs tab on the configured node to confirm exact paths.

Variable	Type	Description	Example
`calendarEventTitle`	`string`	The title of the calendar event	`{{nodeId.calendarEventTitle}}`
`calendarEventDescription`	`string \| null`	The description of the calendar event	`{{nodeId.calendarEventDescription}}`
`calendarEvent`	`object`	A reference to the calendar event	`{{nodeId.calendarEvent}}`
`calendarEvent.id`	`string`		`{{nodeId.calendarEvent.id}}`
`calendarEventLink`	`string`	A clickable link to the calendar event in AskElephant	`{{nodeId.calendarEventLink}}`
`primaryInternalContact`	`object`	The primary internal contact who owns the calendar event	`{{nodeId.primaryInternalContact}}`
`primaryInternalContact.id`	`string`		`{{nodeId.primaryInternalContact.id}}`
`primaryInternalContactEmail`	`string`	The email of the primary internal contact	`{{nodeId.primaryInternalContactEmail}}`
`internalAttendees`	`object`	The internal attendees of the calendar event	`{{nodeId.internalAttendees}}`
`internalAttendees.ids`	`array<string>`		`{{nodeId.internalAttendees.ids}}`
`internalAttendeeEmails`	`array<string>`	The emails of the internal attendees of the calendar event	`{{nodeId.internalAttendeeEmails}}`
`externalAttendees`	`object`	The external attendees of the calendar event	`{{nodeId.externalAttendees}}`
`externalAttendees.ids`	`array<string>`		`{{nodeId.externalAttendees.ids}}`
`externalAttendeeEmails`	`array<string>`	The emails of the external attendees of the calendar event	`{{nodeId.externalAttendeeEmails}}`
`allAttendees`	`object`	All attendees of the calendar event	`{{nodeId.allAttendees}}`
`allAttendees.ids`	`array<string>`		`{{nodeId.allAttendees.ids}}`
`allAttendeeEmails`	`array<string>`	The emails of all attendees of the calendar event	`{{nodeId.allAttendeeEmails}}`
`teamMemberAttendees`	`object`	The team member attendees of the calendar event	`{{nodeId.teamMemberAttendees}}`
`teamMemberAttendees.ids`	`array<string>`		`{{nodeId.teamMemberAttendees.ids}}`
`teamMemberAttendeeNames`	`array<string>`	The names of the team member attendees of the calendar event	`{{nodeId.teamMemberAttendeeNames}}`
`teamMemberAttendeeEmails`	`array<string>`	The emails of the team member attendees of the calendar event	`{{nodeId.teamMemberAttendeeEmails}}`
`company`	`object`	The primary company associated with the calendar event	`{{nodeId.company}}`
`company.id`	`string`		`{{nodeId.company.id}}`
`companyName`	`string`	The name of the primary company associated with the calendar event	`{{nodeId.companyName}}`
`companyDescription`	`string`	The description of the primary company	`{{nodeId.companyDescription}}`
`companyDomain`	`string`	The domain of the primary company	`{{nodeId.companyDomain}}`
`allCompanies`	`object`	All companies associated with the calendar event	`{{nodeId.allCompanies}}`
`allCompanies.ids`	`array<string>`		`{{nodeId.allCompanies.ids}}`
`allCompanyNames`	`array<string>`	Names of all companies associated with the calendar event	`{{nodeId.allCompanyNames}}`
`allCompanyDescriptions`	`array<string>`	Descriptions of all companies associated with the calendar event	`{{nodeId.allCompanyDescriptions}}`
`allCompanyDomains`	`array<string>`	Domains of all companies associated with the calendar event	`{{nodeId.allCompanyDomains}}`
`workflowUserName`	`string`	The name of the user that triggered the workflow	`{{nodeId.workflowUserName}}`
`companyCrmId`	`string \| null`	The CRM object ID for the primary company, if linked to a CRM	`{{nodeId.companyCrmId}}`
`companyCrmSource`	`string \| null`	The CRM source (HUBSPOT, SALESFORCE, SALESFORCE_V2) for the primary company	`{{nodeId.companyCrmSource}}`
`primaryContactCrmId`	`string \| null`	The CRM object ID for the primary internal contact, if linked to a CRM	`{{nodeId.primaryContactCrmId}}`
`primaryContactCrmSource`	`string \| null`	The CRM source for the primary internal contact	`{{nodeId.primaryContactCrmSource}}`

Example Workflow

Five minutes before a sales call starts, run a prompt that pulls the attendee's company history and posts a prep summary to the rep.

Search Calendar Events
New Meeting
Meeting Finished

Need More Help?

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